AssecoBS has obtained your personal data from your submitted job application, during direct communication, e.g. a recruitment interview, and also from other sources of information agreed with you beforehand. During the recruitment process, AssecoBS may generate additional information about you, e.g. opinions, competency assessment.
For the sake of the recruitment processes, AssecoBS may collect the following categories of your personal data in order to create your recruitment profile:
- contact details: name and surname, address, e-mail address, telephone number;
- information provided in your job application: your professional background and employment history, date of birth, image, education, skills, foreign languages, interests and any other information that will be contained in your application;
- other data: any information that you choose to share with AssecoBS during the recruitment processes and that the Company will generate in connection with your application.
AssecoBS does not rule out that special category data (within the meaning of Article 9 GDPR) may also surface in the recruitment process, e.g. data concerning health, but the Company will only process it if you share such data yourself in the job application.
Additional information that can be obtained during the recruitment process:
- competency assessment: based on your job application and insights during the recruitment process, AssecoBS may generate evaluations and opinions about you as a candidate; AssecoBS may also ask you to undergo an assessment of competency, skills, personality traits or cognitive abilities;
- references and credentials: AssecoBS may elect to obtain extra information concerning your professional track record from individuals/institutions. AssecoBS will only contact those individuals/institutions whose contact details you have shared and only after your prior consent.
The purpose and legal basis of processing
- To carry out and close the recruitment process for a position within AssecoBS:
- under Article 6(1)(b) GDPR, i.e. to take any necessary steps at the request of the data subject prior to entering into an agreement; this falls within the scope of data made available in the recruitment process, as provided in Article 2211 of the Act of 26 June 1975 – Labour Code, and on the basis of your consent, i.e. Article 6(1)(a) GDPR for data going beyond the list indicated in Article 221§1 of the Act of 26 June 1974 – Labour Code,
- under Article 6(1)(f) GDPR, i.e. on grounds of the legitimate interest pursued by the Controller – to the extent covering the data generated in the recruitment process;
- To use your recruitment profile, i.e. your job application and other information generated in connection therewith, in future recruitment processes within the next 12 months as from the date of your consent;
- To establish, pursue or defend against claims, under on Article 6(1)(f) GDPR, i.e. in order for the Controller to pursue its legitimate interest – to be able to assess the risk of claims filed against AssecoBS and defend against them.
Duration of processing
AssecoBS will process your personal data throughout the recruitment process. After this period, the data will be stored over a period in which either party is entitled to make any claims, i.e. for six months from the date of submission of the job application. Similarly, if you decide to no longer participate in the recruitment process, your personal data will be stored over a period in which either party is entitle to make any claims, i.e. for six months from the date of submission of the job application.
If you consent to the processing of your personal data for the purpose of prospective recruitment purposes, your data will be processed until you withdraw your consent, but no longer than for 12 months from the date of submitting the job application and giving the consent.
Joint control – jobboard portals
AssecoBS and recruitment platforms such as eRecruiter.pl or Pracuj.pl act as controllers of your personal data when you apply for a job at AssecoBS through these platforms.
Each of the controllers listed above independently determines the purposes and means of data processing, however, to a varying extent. AssecoBS is responsible only for the share of personal data that it processes.
When you access jobboard services independently and separately from AssecoBS, as the owner of a recruitment account, such platforms also assume responsibility for the processing of your personal data when you communicate with AssecoBS via their services. If you create an account in jobboard services, e.g. eRecruiter.pl or Pracuj.pl, their managing entities, eRecruitment Solutions sp. z o.o. (eRecruiter) and Grupa Pracuj S.A. (Pracuj.pl), also engage in the processing of your personal data for their own purposes set out in detail in their relevant privacy policies. The privacy policies of respective recruitment platforms are available on their relevant websites.
Additional information
Providing your personal data is voluntary, although, to the extent specified in Article 22
1§1 of the Labour Code, it is necessary to be admitted to the recruitment process. There is no automated decision-making taking place, including profiling, in the process of processing your personal data. Your personal data will not be transferred to third countries or international organisations.